Video Conferencing Basics: What Hardware Do You Need?

Use This Checklist as a Launchpad for Upgrading Your Meeting Room

Video conferencing systems are no longer a nice-to-have accessory for workplaces. After the pandemic accelerated the need—and desire—for remote work, video conferencing has become a requirement for workplaces that value communication. After all, communication is the heart of business success.

Prepare your Farmington, UT business with the tools needed for quick and reliable communication with virtual teams and clients by upgrading your meeting room with a video conferencing system. To get you started, below is a brief list of some of the essential video conferencing equipment you’ll need.

SEE ALSO: How to Shape the Workforce for Success in 2021

High-Definition Camera

Built-in laptop cameras might work fine for one-on-one virtual meetings, but you can’t rely on them to comfortably capture everyone in your meeting room. At the very least, you’ll need a mountable high-definition webcam that offers a wide-angle field of view. For large conference or training rooms, you may even choose a 4K resolution camera with PTZ (pan/tilt/zoom), panoramic, and auto-focus capabilities. There are many high-quality video conferencing cameras available today for a variety of applications.


Make sure everyone’s voice is heard with microphones. For small spaces, you may use an omnidirectional microphone that sits in the center of your table or mounts to your ceiling. For larger spaces, you may use individual directional tabletop microphones for each speaker. Advanced microphones have features like echo cancellation, automatic gain control, noise reduction, mute switches, and more. The right solution will largely depend on room size and room application.


Hear every word of the conversation from anywhere in the meeting room with a high-quality speaker system. This setup could be as simple as a wall-mount or tabletop soundbar or may require several in-ceiling speakers for a large conference or training room. Your speaker system should offer clear, dynamic, full-range speech reproduction, ideally feature a low-profile design, and may need to be paired with proper acoustic treatments to control sound reflections.

Video Display

A video display is a critical piece of the video conferencing puzzle. Like the rest of the items in this list, the right display for your meeting room will depend on several factors—namely room size. While a single display between 40” and 50” may suffice for a huddle space, larger conference rooms may benefit from dual screens or even a projector and screen setup. And for clear, vivid picture quality, choose equipment with 4K resolution.

While we’re happy to see that some in-office operations are back, the need for quick and reliable communication with distributed teams is only growing. Let AVWORX deliver the system you need to enhance communication and collaboration with your distributed workforce. We’ll help you select the right video conferencing software application and pair it with all the hardware you need to ensure your conference room is prepared for success today and tomorrow.

Get started by contacting us here or messaging us in the chat box below. We look forward to hearing from you!